County considers new software for financial data

WINONA WHITAKER, Managing Editor

HUNTSVILLE — A new computer software offer and server from Tyler Systems will make the Randolph County Clerk’s and Treasurer’s positions more effective, County Clerk Terri Maddox stated Tuesday.

It’ll also make the information safer by possessing a much larger assistance staff members powering it.

Randolph County now utilizes PrairiFire Application Remedies for its economical records. The 21-12 months-aged firm works by using Microsoft’s Foxpro procedure and has a single employee – proprietor Arlene Loesing of Boonville.

“If a thing occurs to her … that ship has sunk at that point,” mentioned Ron Pieracci of Tyler Systems.

The county paid only $2,200 final 12 months for PrairiFire’s companies, Maddox explained.

“For its day, it was great,” stated Pieracci of Foxpro, but Maddox is searching for somefactor extra safe, one thing that will keep ransomware off the server.

And Tyler Systems has a guidance crew offered 12 hrs a day.

Pieracci visited with Maddox and former County Treasurer Penny Henry previous slide about Tyler Technologies’ software package offer and returned to Huntsville Tuesday to see if county commissioners want to switch to the Texas-centered organization which serves the community sector all across the United States.

With Tyler Technologies, the county would have no local server. Its information would be stored via the web on servers in Texas. Alternate servers would have accessibility to the details if the principal server went down, Pieracci mentioned. “We do all the backups. We maintain all the bad men out.”

Macon County just lately signed an settlement to use Tyler Technologies, joining 50 other Missouri counties working with the provider, explained Pieracci. “You would be quantity 52. You’re not our very first rodeo.”

Henry was thoroughly against transforming program for most of her time as treasurer, mentioned Maddox. She appreciated PrairiFire.

But when Henry saw Tyler’s software in motion, she altered her tune, Maddox said. “It’s like strolling out of the stone age and strolling into 2022.

“PrairiFire operates,” Maddox stated, “but this would make items so significantly simpler.”

The county clerk’s and county treasurer’s places of work would be the initially to switch to the new system if the county commission decides to use the Tyler computer software and server – costing the county $58,000 for startup and just about $26,500 per year.

The computer software also has assessor and collector modules that could be added, mentioned Maddox. “We’ve acquired a model new collector coming on in March,” she mentioned. Michelle Lee might want to switch to Tyler’s software program as perfectly.

The new Randolph County treasurer, Kyle Mayo, appeared amazed with what he listened to Tuesday, but requested if the county has to invest in again its data if it chooses to go away Tyler Systems in the long term.

It does not, stated Pieracci. “You’re running on our server, but it is your knowledge.”

“Which is in the arrangement,” Maddox certain Mayo.

After a contract is signed, Tyler Technologies will decide on a undertaking manager who will fulfill with the county venture workforce.

The just one-time fees for established up would be billed as the undertaking unfolds, explained Pieracci. “You’re not on the hook for everything if you never want it,” he reported.

In the course of the implementation of the software – which would consider six to eight weeks – the county can alter its chart of accounts, Pieracci stated. That happy Maddox.

Sometimes the chart of accounts is what the application can do instead than what the county demands, Pieracci claimed.

“Seems like a quite strong procedure,” claimed Presiding Commissioner Sid Conklin.

Commissioners mentioned they necessary to set a spending budget for the next fiscal 12 months just before committing to the new computer software.