5 Reasons Why Your Business Needs a VoIP Phone System
With VoIP, your business phone becomes an app accessible on mobile devices. It’s especially useful for employees who travel or work remotely.
Moreover, VoIP systems feature global Points of Presence that ensure high uptime by providing redundancy. However, the quality of your existing Internet connection is key to a consistent and jitter-free VoIP experience.
Scalability
The scalability of VoIP is another great reason to invest in this type of phone system for your business. It allows you to add new lines easily, which can greatly benefit constantly growing businesses.
The fact that calls are digitized also makes adding features like voicemail-to-email and call recording easy, which can boost employee productivity. You can even set up an auto attendant that connects callers to the right department and eliminates the need for a receptionist.
However, studies show that a good Internet connection is crucial for the quality of your calls. For instance, you may need to upgrade your Internet service from a wireless network to an ethernet connection. This will help to prevent issues like latency and jitters, which can interfere with the quality of your calls.
Mobility
Many businesses find that their employees travel frequently, requiring them always to be available to clients and customers. VoIP helps ensure this is possible by enabling a caller to dial one number and be connected to the appropriate person, regardless of their location. This is made easier by features like auto-attendants that connect callers to the right department without waiting for someone to answer.
VoIP phone systems also offer scalability, allowing business owners to expand their systems by adding more hardware without worrying about the cost of additional physical lines. This is achieved by using ATA devices that convert analog signals to digital and allows users to add other desk phones, extensions or even fax machines with a simple ethernet connection.
Convenience
With a VoIP system, you and your team can work from anywhere with internet access. This includes home and travel locations, which makes working remotely much easier for businesses. You can add lines to your business quickly and conveniently, so you always have the phone numbers you need. Plus, you can eliminate the need for expensive hardware and save money on monthly call charges.
With most modern VoIP services, you can also leverage conference calling services for free. This is a great way to engage with customers and improve customer support.
Moreover, the ability to record calls can be an extremely useful tool for your business. This lets you review customer conversations and assess whether your team can handle calls carefully.
Efficiency
In addition to being a cost-effective solution for businesses, VoIP is also a highly efficient solution. Many traditional phone services require extra services to create and host conference calls, whereas VoIP offers these features as part of the overall service package that businesses pay for.
VoIP phone systems are also compatible with various business-enhancing tools like video conferencing, improving employee collaboration and engagement. This helps businesses streamline their overall workflow and enhance the customer experience.
Moreover, with auto-attendant features built into many VoIP phones, customers can reach the right person faster. For example, if a call isn’t answered on an agent’s desk phone, the customer can be connected to an available mobile phone after a set number of rings. This reduces frustration and the need to play phone tag.
Cost
Businesses can reduce costs by pairing VoIP softphones with fast broadband connections. Because VoIP digitizes voice, it takes up less bandwidth than traditional analog data transmission methods such as lines, allowing organizations to avoid paying per-minute call charges.
Additionally, VoIP allows for greater flexibility for businesses with fluctuating communications needs. For example, staff expansion and reduction can be handled easily with cloud-based VoIP, as extensions can be added or removed without paying for hardware equipment or new phone lines.
VoIP phones also integrate with other business-enhancing tools to elevate internal and external communication. For example, skills-based routing allows calls to be directed based on agent strengths and areas of expertise, reducing customer wait times. When evaluating VoIP pricing models, businesses should consider software price, hardware/equipment, and regulatory/taxes.